graduation party checklist excel
Select date and time for the party
Choose a venue
Create a guest list
Send invitations
Plan the menu for food and beverages
Arrange decorations
Organize entertainment or activities
Set a budget
Purchase or rent supplies
Assign tasks to helpers
Prepare speeches or programs
Track RSVPs
Set up the party area
Handle any special needs like music or photography
Clean up after the event
Send thank you notes
free printable graduation party checklist
1. Set the date and time for the party
2. Choose and book the venue
3. Create a guest list
4. Design and send invitations
5. Plan the menu, including food and drinks
6. Shop for groceries and supplies
7. Order or make a cake
8. Decorate the space with themes like caps, gowns, or school colors
9. Arrange for music, playlists, or a DJ
10. Plan activities or games
11. Prepare speeches or toasts
12. Buy or make party favors and gifts
13. Set up a photo booth or memory board
14. Confirm RSVPs and any special needs
15. Purchase necessary items like plates, cups, and utensils
16. Test audio-visual equipment if needed
17. Assign tasks to helpers or family members
18. Ensure safety measures, like first aid kits
19. Take care of parking and transportation
20. Clean up and dispose of waste after the event
high school graduation party checklist printable
High school graduation party checklist printable
Create guest list
Send invitations
Confirm RSVPs
Choose and book venue
Plan decorations (banners, balloons, caps and gowns theme)
Arrange for food and drinks (catering, BBQ, etc.)
Select music and playlist
Organize activities or games
Set up photo booth or hire photographer
Prepare party favors or gifts
Set a budget and track expenses
Plan the schedule (speeches, cake cutting, etc.)
Ensure safety and first aid kit
Clean up after the party
Purchase necessary supplies (plates, cups, napkins, etc.)
graduation party guest list template
Guest Name | Relationship to Graduate | Phone Number | Email Address | RSVP (Yes/No/Maybe) | Number of Guests Bringing | Dietary Restrictions | Additional Notes
[Add rows below for each guest, e.g.,]
John Doe | Family | 123-456-7890 | john@example.com | Yes | 2 | None | Arriving early
[Repeat as needed]
free printable graduation party planner
Free printable graduation party planners are available on websites like Canva, Pinterest, and Etsy, where you can download customizable templates at no cost. These planners typically include:
A checklist for key tasks such as sending invitations, booking a venue, and arranging decorations
A budget tracker to monitor expenses for food, favors, and entertainment
A guest list template with space for names, contact details, and RSVPs
A timeline outline covering months before the party, weeks before, and the event day itself
Menu and activity planners to organize food options, themes, and games
Search for "graduation party planner template" on these sites to find and print your preferred design.
graduation party planning
Choose a date and time for the graduation party that suits the graduate's schedule and allows guests to attend, then select a venue such as a home, backyard, park, or rented space based on the number of guests and budget. Decide on a theme that reflects the graduate's school colors, achievements, or future plans to guide decorations, invitations, and attire. Compile a guest list including family, friends, and teachers, and send out invitations at least two to four weeks in advance via email, social media, or printed cards. Plan the menu with a mix of appetizers, main dishes, desserts like a personalized cake, and beverages, considering dietary needs and whether to cater or prepare food yourself. Arrange activities and entertainment such as games, a photo booth, speeches, or a slideshow of memories to keep the event engaging. Set a realistic budget by estimating costs for venue, food, decorations, and other elements, and track expenses to avoid overspending. Prepare in advance by shopping for supplies, setting up decorations, and organizing any necessary rentals or music to ensure everything runs smoothly on the day.
graduation party ideas
For a graduation party, consider themes like "school colors" or "tropical paradise" to set the mood. Decorate with balloons, banners, and a photo wall featuring the graduate's achievements. Serve easy finger foods such as sliders, veggie platters, and a custom cake with the graduate's name. Plan activities like a memory-sharing circle, outdoor games such as cornhole, or a DIY photo booth with props. Include personalized touches like engraved keychains as favors or a slideshow of the graduate's life. For entertainment, play upbeat playlists or hire a DJ, and make it interactive with a guest book for messages. If space allows, host it outdoors with string lights and lawn games, or keep it simple indoors with themed cocktails for adults. Adapt for group size by adding stations for food, drinks, and mingling to encourage conversations.
graduation party invitations
Graduation party invitations should include key details like the graduate's name, the event date and time, the location, a brief description of the celebration, any dress code or theme, and RSVP instructions. For wording, keep it warm and exciting, such as: "Join us in celebrating [Graduate's Name]'s graduation on [Date] at [Time] at [Location]. Light refreshments will be served. Please RSVP by [Date] to [Contact Info]." Consider using school colors, photos of the graduate, or motifs like caps and gowns in the design. Digital options via email or apps like Evite are popular for ease, while printed cards add a personal touch. Always proofread for errors to ensure a professional look.