graduation party checklist pdf
Set date and time for the party
Choose a venue
Create a guest list
Send invitations with RSVP details
Decide on a theme
Purchase or make decorations like balloons, banners, and caps
Plan the menu including appetizers, main dishes, desserts, and dietary options
Arrange for food preparation or catering
Buy beverages and ensure there's ice
Prepare seating arrangements and tables
Organize activities such as games, speeches, or photo booths
Book entertainment like a DJ or live music
Order party favors or gifts for graduates
Set up a sound system and playlist
Confirm parking and transportation options
Purchase necessary supplies like plates, cups, napkins, and utensils
Arrange for photography or hire a photographer
Plan for any special elements like a cake or awards
Check weather if outdoors and have a backup plan
Assign tasks to helpers or family members
Create a timeline for the event
Test any equipment in advance
Handle cleanup and waste disposal plans
Track budget and expenses
Ensure safety measures are in place
Follow up on RSVPs and adjust plans as needed
graduation party checklist excel
Graduation Party Checklist
Category,Item,Description,Deadline,Status
Planning,Set date and time,Decide on the event date and time,2 months before,To Do
Planning,Choose venue,Select and book the location,1 month before,To Do
Planning,Create guest list,Compile names and contact details,1 month before,To Do
Planning,Send invitations,Distribute invites via email or mail,3 weeks before,To Do
Planning,RSVP tracking,Follow up on responses,2 weeks before,To Do
Decorations,Theme selection,Choose a color scheme or theme,1 month before,To Do
Decorations,Balloons and banners,Purchase or rent items,1 week before,To Do
Decorations,Table settings,Arrange centerpieces and seating,Day before,To Do
Food and Drinks,Menu planning,Decide on food and beverage options,2 weeks before,To Do
Food and Drinks,Grocery shopping,Buy ingredients or order catering,1 week before,To Do
Food and Drinks,Preparation,Cook or set up food stations,Day of event,To Do
Activities,Speeches and toasts,Prepare and schedule speakers,1 week before,To Do
Activities,Games and entertainment,Plan activities for guests,1 week before,To Do
Activities,Music and sound,Select playlist and test equipment,Day before,To Do
Logistics,Photography,Arrange for photos or hire a photographer,1 week before,To Do
Logistics,Budget tracking,Estimate and monitor expenses,Ongoing,To Do
Logistics,Transportation,Arrange parking or shuttles if needed,1 week before,To Do
Post-Party,Clean up,Plan for venue cleanup,Day of event,To Do
Post-Party,Thank you notes,Send appreciation messages,1 week after,To Do
free printable graduation party checklist
Choose a date and time for the party
Select a venue or location
Create a guest list
Design and send invitations
Decide on a theme
Plan the menu including food and drinks
Arrange for catering if needed
Purchase or make decorations like banners and balloons
Organize activities such as games or speeches
Buy party supplies like plates cups and napkins
Prepare music playlist or entertainment
Set a budget and track expenses
Send reminders to guests
Handle RSVPs
Confirm all arrangements one week before
Set up the venue on the day of the event
Greet and manage guests during the party
Clean up after the event
Send thank you notes to attendees
Store or dispose of leftovers and decorations
free graduation party checklist
Plan the party date and time
Make a guest list
Send invitations early
Select and book a venue
Choose a theme and decorations
Plan the menu and arrange food and drinks
Organize music and entertainment
Prepare activities and games
Write speeches or toasts
Set up a photo booth or areas
Budget for expenses
Follow up on RSVPs
Ensure safety and health guidelines
Arrange for transportation if needed
Plan for cleanup and thank-yous
planning a graduation party at home
Choose a date and time for the party that works around the graduate's schedule and considers good weather if you're using outdoor space at home. Decide on the number of guests based on your home's capacity, then create a guest list prioritizing close family and friends. Select a theme like "cap and gown" or school colors to make it festive, and gather simple decorations such as banners, balloons, and photos from the graduate's journey. Plan the menu with easy-to-prepare items like finger foods, a DIY dessert bar, and beverages, keeping dietary preferences in mind—opt for grilling or platters if you're outdoors. Set up activities such as games, a photo booth, or speeches to keep everyone engaged, and prepare a playlist of upbeat music. Manage your budget by shopping for deals on supplies and focusing on homemade elements. Send digital invitations or simple cards in advance, and ensure the space is safe and clean by arranging seating, lighting, and any necessary permits if alcohol is involved. On the day, assign tasks like setup and cleanup to helpers to make the event run smoothly.
graduation party planning template
Decide on the date and time of the party
Choose a venue and confirm availability
Select a theme and plan decorations
Create a guest list and estimate attendance
Design and send invitations with RSVP details
Plan the menu including food beverages and any dietary needs
Organize activities entertainment and music
Set a budget and break it down by category
Create a timeline for planning tasks such as shopping setup and cleanup
Assign responsibilities to helpers or family members
Prepare for potential contingencies like weather or guest changes
graduation party ideas
For graduation parties, consider themes like a tropical luau, school colors, or a formal black-tie affair to set the mood. Decorate with balloons, banners, caps and gowns, and photo backdrops for selfies. Activities could include a photo booth, games such as graduate trivia or a DIY cap-decorating station, speeches from friends and family, or even a dance-off playlist. For food, opt for casual options like finger foods, a themed cake (e.g., with the graduate's future career symbols), barbecue grills, or a dessert bar with cupcakes and cookies. Personal touches might involve custom invitations, a memory wall for guests to write messages, and party favors like keychains or mugs engraved with the graduation year. To keep it engaging, add entertainment such as a live DJ, outdoor games if weather permits, or a slideshow of the graduate's life highlights.
college graduation party checklist
Plan the date and time
Choose a venue
Compile a guest list
Send invitations
Decide on a theme
Purchase decorations
Arrange food and drinks
Organize activities and entertainment
Prepare speeches or toasts
Set up music and lighting
Buy party favors
Handle RSVPs
Ensure safety measures
Coordinate photography
Manage cleanup afterwards