graduation party checklist pdf
Set a date and time for the party
Choose a venue
Create a guest list
Send out invitations with RSVP details
Plan the menu including food drinks and dietary needs
Purchase or rent decorations like banners balloons and table settings
Arrange seating and tables
Organize activities or games for guests
Book entertainment such as a DJ or live music
Prepare speeches or toasts
Set up a photo booth or hire a photographer
Buy party favors or gifts for attendees
Ensure safety measures like first aid and emergency contacts
Check the budget and track expenses
Confirm all RSVPs
Set up the space in advance
Handle parking and transportation if needed
Provide music playlist or sound system
Clean up supplies and plan for post-party cleanup
Follow up with thank you notes to guests
free printable graduation party checklist
Graduation party checklist
Choose a date and time for the party
Select a venue or location
Create a guest list
Send out invitations or announcements
Decide on a theme
Purchase or make decorations like balloons and banners
Plan the menu including food and drinks
Arrange for catering if needed
Buy party supplies such as plates, cups, and utensils
Organize activities like games or speeches
Set up a photo booth or memory board
Prepare music or entertainment
Assign tasks to helpers
Confirm RSVPs
Purchase gifts or awards for the graduate
Set up seating arrangements
Test any audio-visual equipment
Plan for parking and transportation
Arrange for clean-up after the party
Send thank you notes to guests
graduation party checklist excel
Graduation Party Checklist Items
Task: Decide on date and time
Task: Select and book venue
Task: Create guest list
Task: Design and send invitations
Task: Plan decorations theme
Task: Order or prepare food and beverages
Task: Arrange music and entertainment
Task: Hire photographer or set up photo booth
Task: Purchase party favors or gifts
Task: Set budget and track expenses
Task: Confirm RSVPs
Task: Prepare speeches or activities
Task: Arrange transportation if needed
Task: Plan for any special needs (e.g., dietary restrictions)
Task: Clean up and post-party follow-up
high school graduation party checklist
Set a date and time for the party
Choose a venue such as home, park, or rented hall
Create a guest list including family, friends, and teachers
Send invitations via email, social media, or physical cards
Decide on a theme like school colors or caps and gowns
Plan the menu for food and drinks including appetizers, main courses, desserts, and beverages
Arrange for catering or prepare food yourself
Purchase or make decorations such as balloons, banners, and table settings
Organize activities like speeches, games, or a photo booth
Prepare music with a playlist or hire a DJ
Set a budget and track expenses for all items
Buy party favors or gifts for guests and the graduate
Arrange for photography and videography
Coordinate transportation and parking if necessary
Ensure safety measures such as first aid and crowd control
Plan for clean-up and waste disposal after the event
planning a graduation party at home
When planning a graduation party at home, first decide on a date and time that suits the graduate and most guests, considering school schedules or weather if outdoors. Create a guest list based on close friends, family, and classmates, then send simple invitations via email, social media, or digital tools to keep RSVPs organized. Choose a theme that reflects the graduate's personality, such as school colors or future aspirations, and use budget-friendly decorations like streamers, balloons, and DIY banners to transform your space. For food and drinks, prepare easy, crowd-pleasing options like finger foods, a DIY taco bar, or grilled items, while accounting for dietary needs and keeping portions manageable for your home setup. Plan activities to keep the energy high, such as games, a photo booth with props, speeches, or a slideshow of memories, ensuring they're suitable for the group size and indoor/outdoor areas. Set a realistic budget by prioritizing essentials like food, decorations, and any rentals, and track expenses with a simple list or app. Throughout, focus on safety by arranging seating to avoid crowding, providing clear paths, and having basic first aid on hand, while preparing for cleanup with trash bags and helpers to restore your home afterward.
graduation party checklist free
Prepare invitations and send them out early
Decide on a date, time, and venue
Create a guest list and track RSVPs
Plan decorations like banners, balloons, and caps
Arrange food and drinks including snacks, main dishes, and beverages
Set up music and playlists
Organize activities or games for guests
Prepare speeches or toasts
Arrange for photography or a photo booth
Ensure safety measures like first aid and emergency contacts
Handle cleanup and waste disposal afterwards
Confirm any necessary permits if the party is public
Budget for essentials while looking for free or low-cost options
Double-check the weather if outdoors
Test any equipment like speakers in advance
graduation party planning template
Graduation Party Planning Template
Event Details
Date
Time
Location
Theme
Guest Management
Guest list (number of attendees)
Invitations (design, distribution method, RSVP deadline)
Budget
Total estimated budget
Itemized expenses (venue, food, decorations, etc.)
Actual costs tracking
Food and Beverages
Menu ideas
Catering or DIY options
Beverage selections
Decorations
Theme-related decor items
Setup plan
Activities and Entertainment
Planned activities or games
Music playlist or DJ
Speeches or toasts
Photography and Souvenirs
Photographer or photo booth arrangements
Favors or gifts for guests
Timeline and Checklist
Pre-event tasks with deadlines (e.g., send invitations by [date])
Day-of schedule
Post-event follow-up (e.g., thank you notes)
graduation party guest list template
Guest Name | Relationship to Graduate | Contact Information (Phone/Email) | RSVP (Yes/No/Maybe) | Number of Guests Bringing | Special Notes (e.g., dietary needs)
[Add rows below for each guest, e.g.:]
John Doe | Family | john@example.com | Yes | 2 | None
Jane Smith | Friend | 555-1234 | No | 0 | Vegetarian
[Continue adding guests as needed]