Happy National Holiday guys, today I just want to bring some tips and examples how to write a business or professional email in English to you. It is useful for those who are just starting a corporate job if you are looking to work in an English environment where emails are constant. I collected some practical materials from Youtube. I hope it is helpful to you.
The structure of business email:Following up a previous discussion/ email I apologize for the delay in my reply Sorry for the delay in replying Thank you for your request for a quotation Thank you for your inquiry about our products.I haven’t seen you for a long timeThank you for your continued supportI haven’t seen you for a long time but I hope you are well / It’s been a long time since we met last time. I hope you are doing fine.It was a pleasure meeting you at the meeting yesterday It was nice meeting you the other dayI hope things are well with youConcisely convey your purpose of the mailThis is to inform you that (formal one)Just to let you know,…. (Informal one)Good news , bad news , I』ve got good/bad news This is just let you know that…We are sorry to inform you thatWe are pleased to inform you..I’m writing to ask about your new product….I’m writing to ask you a favorI』d like to get some information from youI’m writing to … / this is to….Subject：Payment confirmationThis is to inform you that we have received your payment for invoice No.223. Your order will be shipped by air freight within two days. We appreciate your prompt payment. Introducing a topic or informing: Our company was founded in XXX，and it is one of the most famous health food distribution in Canada Would it be possible to reschedule our appointment to this Friday？I’m sorry，but something urgent came up and I cannot visit you tomorrowI’m afraid I had another meeting at that timeI will inform you when the schedule is finalized Please send this information to your team members
The purpose of this meeting is to…Our meeting is scheduled as below：We hope meet you at meeting
Out-of-office notificationI will respond to your message on my returnI will out of the office from XXX through XXXDuring my absence，please contact XXXXX at （email add）I will take my summer vacation from Aug.2 to Aug.9For urgent matters, you can reach me at (phone number)Subject: Out of office notification I will be out of the office from XXX through XXX. I expect to return back to work after XXX. During my absence, please contact Mr.xxx at xxxx@xxx.cn Thank you.
Request for information materials Please let me know if there are any questionsAttached is the current price list / quotation Thanks for your inquiry about our productsPlease let me know if there are any questionsThis quotation is valid for 60daysWe are delighted to know that you are interested in our product( or solution. ) our quotation is as follow:We would like a price quote on the following items.We would appreciate if you could consider a 10% discount on the overall price：We have carefully considered your quotation and concluded that the price seems to be rather highWe appreciate your prompt payment We look forward to your continued support and patronage It has been a pleasure to do business with youThanks you very much for the opportunity to do business with youThe information you give me is very usefulThank you for coming to the meeting on WednesdayThank you for taking time out of your busy schedule todayWe will take greater care in future to make sure this doesn’t happen againWe are currently investigation the cause of this mistakeWe deeply apologize for the delay in…Again，we are sorry for the inconvenience Please accept our apologies for the trouble caused to youThank you very much for notifying us of the error in your delivery. We will arrange for the remaining 20 items to be sent to you immediately. We are currently investigating the cause of this mistake.Please accept our apologies for the mistake. We will take greater care in future to make sure this does not happen again.We look forward to your continued hard work and supportWe are very grateful to you allThis amazing achievement has been possible thanks to all your amazing hard work and effortWe have exceeded our target for the number of …You’re doing a great jobSubject: New sales record achievedYesterday, we achieved a new sales record since the opening of our shop, with 12 million yen in sales. We have also exceeded our target for the number of visitors, with 3,000 people.This amazing achievement has been possible thanks to all your amazing hard working and effort. We are very grateful to you all. We look forward to your continued hard work and support.
Following up a previous discussionHelp others catch up the previous informationTo follow up on our meeting / con-call / discussion Regarding… / In regard to For example, if you send an email about your company budget,:」 As far as the budget goes, please be careful with your spending」Simply declare what do want from othersI』d like to know if / when / how / etc…Could let me know if / when / how / etc….Could you confirm if when / how / etc…Do you know if / when / how / etc….Do you have details / update on...? Could you give me an update / a quote / an estimate Attached is the price list of our productsPlease refer to the attached file for detailsAlways remember to say thanksThanks for getting back to me = thanks for writing back Thanks for the information Thanks for the heads up (someone sends you a reminding or information) Thanks for following up on/with …looking into this/that (you research it, you take a deeper look)I』ll get back to you (as soon as I can)Thanks/ regards / all the best We look forward to your continued hard work and support/patronageI look forward to meeting you in …. Please take care yourself We would like to get your feedbackPlease let me know what you think Thank you for your consideration Please confirm your participation by return Please reply at your earliest convenienceI am looking forward to hearing from you soonFYI （for your information）ASAP （as soon as possible）The last but not least，review these steps to write a high-quality professional email, and you』ll always make a great impression on the recipient. Enjoy your writing! If you want to have the original one, please add my wechat account：pob399584097. I will send to you later. Thanks for reading!
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謝謝您的支持！
不好意思，你的小可愛已經下線了~