graduation party checklist pdf
- Decide on the date, time, and theme for the party
- Create a guest list and estimate attendance
- Send out invitations with RSVP details
- Choose and book a venue if not hosting at home
- Plan the menu including food, drinks, and dietary options
- Make a shopping list for party supplies
- Purchase or rent decorations, tableware, and seating
- Arrange for music, entertainment, or activities
- Prepare any speeches, awards, or slideshows
- Set up a photo area or hire a photographer
- Organize transportation or parking if needed
- Confirm any vendors like caterers or DJs
- Buy or prepare party favors and gifts
- Ensure safety measures such as first aid and emergency contacts
- Assign tasks to helpers or family members
- Set up the space including tables, chairs, and lighting
- Test audio-visual equipment
- Clean and organize the venue beforehand
- Have a plan for waste disposal and cleanup
- Follow up with RSVPs and adjust plans accordingly
free printable graduation party checklist
Graduation party checklist
Set the date and time for the party
Choose a venue or location
Create a guest list including names and contact information
Send out invitations with RSVP details
Decide on a theme and colors
Purchase or make decorations like banners balloons and tablecloths
Plan the menu including appetizers main dishes desserts and beverages
Arrange for food preparation or catering
Buy party supplies such as plates cups utensils napkins and tableware
Organize activities games music or a photo booth
Prepare any speeches programs or awards
Set a budget and track expenses
Confirm RSVPs and adjust plans as needed
Purchase gifts or favors for guests
Arrange for parking or transportation if necessary
Plan for setup and cleanup including trash bags and storage
Take care of any permits or reservations required
Handle any special needs like dietary restrictions or accessibility
Send thank you notes after the party
graduation party checklist excel
Task,Description,Deadline,Status,Notes
Send invitations,Create and send digital or physical invites to guests,4 weeks before party,Not Started,Include RSVP details.
Create guest list,Compile a list of attendees including contact info,3 weeks before party,Not Started,Track RSVPs in a separate sheet.
Book venue,Reserve a location like a hall, backyard, or restaurant,6 weeks before party,Not Started,Confirm availability and deposit.
Plan decorations,Select themes, banners, caps, and gowns,2 weeks before party,Not Started,Order online or buy locally.
Arrange food and drinks,Decide on menu, caterer, or DIY options,1 week before party,Not Started,Account for dietary restrictions.
Organize entertainment,DJ, music playlist, games, or speeches,1 week before party,Not Started,Test equipment if needed.
Purchase party favors,Buy items like keychains or custom gifts,1 week before party,Not Started,Personalize with graduate's name.
Hire photographer or videographer,Book professional or set up phone tripod,Party day,Not Started,Share photo ideas in advance.
Set up timeline for event,Outline schedule including arrival, speeches, and end time,Party day minus 1 day,Not Started,Include buffer for delays.
Prepare cleanup plan,Arrange for trash removal and venue restoration,Party day,Not Started,Assign helpers if needed.
Budget tracking,List all expenses and monitor total costs,Ongoing,Not Started,Use another sheet for detailed finances.
Send thank-you notes,Write and send notes to attendees,1 week after party,Not Started,Personalize for key guests.
planning a graduation party at home
Choose a date and time for the party that works for the graduate and most guests, ensuring it's after the graduation ceremony if possible. Decide on a theme based on the graduate's interests, such as school colors, future career, or a favorite hobby, to guide decorations and activities. Create a guest list including family, friends, and classmates, then send simple invitations via email, social media, or digital tools like Evite.
Set up the space by clearing and cleaning the area, arranging seating, and adding affordable decorations like balloons, streamers, banners, and DIY signs from stores or online templates. Focus on the backyard or living room for more room, and use string lights or table centerpieces for ambiance.
Plan a menu with easy, budget-friendly options such as finger foods, sandwiches, salads, and desserts; consider a mix of homemade dishes and store-bought items to save time. Provide drinks like punch, soda, and water, and account for dietary needs like vegetarian or gluten-free choices. If cooking, prepare in advance to avoid last-minute stress.
Organize activities to keep things engaging, such as photo booths with props, games like trivia about the graduate, or a slideshow of memories. Include time for speeches, cake cutting, and gift opening. Play background music via a playlist on a phone or speaker.
Manage logistics by setting up early, arranging parking if needed, and ensuring safety measures like proper lighting and supervision for any outdoor elements. Keep the party to a few hours to avoid fatigue, and clean up as you go to make post-event recovery easier. Track your budget for decorations, food, and supplies to stay within limits.
graduation party planning template
Decide on the date and time for the graduation party, considering the graduate's availability and peak attendance times. Choose a location or venue that fits the number of guests and desired atmosphere, such as a home, backyard, park, or rented hall. Create a guest list including family, friends, classmates, and teachers, then estimate the total number of attendees. Set a budget covering categories like venue, food, decorations, entertainment, and invitations. Plan the menu with options for appetizers, main dishes, desserts, and beverages, including any dietary restrictions. Organize activities and entertainment such as speeches, games, photo booths, or a slideshow of memories. Arrange decorations based on a theme like school colors or future aspirations, including banners, balloons, and table settings. Prepare invitations with details like date, time, location, dress code, and RSVP information. Develop a timeline for the event including setup, activities, meal times, and cleanup. Track expenses against the budget and assign tasks to helpers or a planning committee. Review and adjust plans as needed based on RSVPs and any changes.
graduation party checklist free
Decide on the date, time, and venue for the party
Create a guest list and send out invitations using free online tools like Canva or Evite
Choose a theme and plan simple, budget-friendly decorations such as streamers and balloons from home or dollar stores
Prepare a menu including easy, cost-effective food and drinks like homemade snacks, punch, and potluck contributions from guests
Organize activities such as games, music playlists from free streaming services, or a speech segment
Arrange for photography by asking a friend to take photos or using a free phone app
Gather any necessary supplies like plates, cups, and napkins from what you already have or borrow
Handle RSVPs through email or social media to track attendance
Set up the space in advance, including seating and lighting
Plan for cleanup by assigning tasks or using reusable items to minimize waste
Double-check for any legal or safety considerations, like outdoor permits if needed
Follow up with thank-yous to guests after the event using free digital cards
graduation planning checklist
Verify all required courses and credits are completed.
Submit the graduation application by the deadline.
Check for any outstanding fees or holds on your account.
Order cap and gown through the designated provider.
Register for the graduation ceremony if required.
Arrange transportation and accommodations for the event.
Purchase or order graduation announcements and invitations.
Prepare a list of guests and obtain necessary tickets.
Schedule any final exams or assessments.
Review and update your resume or portfolio.
Apply for jobs, internships, or graduate programs.
Settle student loans or financial aid obligations.
Plan a graduation celebration or party.
Gather necessary documents like transcripts or diplomas.
Confirm post-graduation housing or relocation plans.
Attend any required orientation or exit sessions.
college graduation party checklist
Set the date and time for the party
Choose a venue or decide on hosting location
Create a guest list including family, friends, and classmates
Send out invitations with details like date, time, and RSVP information
Plan the party theme and decorations such as banners, balloons, and caps
Arrange for food and drinks including appetizers, main dishes, desserts, and beverages
Decide on entertainment like music, games, speeches, or a photo booth
Hire a photographer or set up a DIY photo area
Prepare any necessary supplies such as plates, cups, napkins, and seating
Set a budget and track expenses for all items
Confirm RSVPs and plan for any dietary restrictions or special needs
Organize transportation or parking if needed
Ensure safety measures like first aid and emergency contacts
Handle post-party cleanup and thank-you notes